Opportunity Information: Apply for BJS 2017 12780
The FY 17 National Crime Statistics Exchange (NCS-X-State) Project: Technical Assistance and Implementation Support is a Bureau of Justice Statistics (BJS) funding opportunity designed to accelerate the national shift toward incident-based crime reporting through the FBI National Incident-Based Reporting System (NIBRS). The larger NCS-X initiative aims to expand the number of law enforcement agencies capable of submitting NIBRS data and, in particular, to transition a targeted sample of 400 agencies nationwide, including all of the largest agencies, so that incident-based data can be used to produce more complete and detailed national crime statistics. Because many agencies and state programs face practical barriers to adopting NIBRS, this solicitation focuses heavily on hands-on implementation support, tailored technical assistance, and coordinated project management to keep transitions moving and to ensure data meet NIBRS requirements.
This award is structured as a discretionary cooperative agreement, meaning the federal government expects substantial involvement in guiding the work, aligning deliverables with NCS-X needs, and coordinating across stakeholders such as BJS, the FBI, state Uniform Crime Reporting (UCR) Programs, and local law enforcement agencies. The work sits in the Information and Statistics funding activity category under CFDA 16.734. The opportunity was created June 16, 2017, with an original application deadline of July 17, 2017. BJS anticipated making a single award, with a maximum (ceiling) of $3,000,000, reflecting an expectation that one lead organization would operate as a central provider of assistance and coordination rather than distributing the role among multiple awardees.
The practical purpose of the project is to remove the operational and technical friction that often slows NIBRS adoption. NIBRS compliance is not just a software switch; it frequently requires agencies to change how they define, capture, validate, and transmit incident data. Needs differ widely by jurisdiction depending on their records management system (RMS), vendor capabilities, state UCR submission processes, staffing, data quality practices, and local policies. BJS is therefore looking for an applicant capable of working across these varied environments to help agencies and state programs develop the policies, practices, and technology pathways required for reliable incident-based reporting and routine NIBRS submissions.
Applicants are expected to support NCS-X implementation across four major project areas. First, the project must assist with implementation planning for state UCR Programs and local law enforcement agencies transitioning to NIBRS. This typically involves assessing readiness, mapping gaps between current reporting and NIBRS requirements, creating transition roadmaps, sequencing tasks, and helping partners anticipate dependencies such as RMS upgrades, interface development, staff training, and state-level certification or submission rules. The planning function is meant to translate a broad mandate to "move to NIBRS" into a realistic, step-by-step plan that agencies and states can execute.
Second, the project must deliver direct technical assistance to state UCR Programs and local agencies. This is the core service component and can include advising on data elements and business rules, helping partners interpret NIBRS specifications, troubleshooting data validation errors, supporting testing and onboarding to state and FBI pipelines, and improving ongoing data quality once reporting begins. Because implementation obstacles can be organizational as well as technical, this assistance may also extend to workflow redesign, documentation, training materials, stakeholder communication, and strategies for sustaining reporting once initial grant-driven momentum fades. The solicitation emphasizes that technical assistance will vary by agency, so the provider must be able to tailor support rather than rely on one uniform approach.
Third, the project must provide technological and analytical support to BJS and other NCS-X stakeholders to help develop a suite of implementation options and practical methods for working with incident-based crime data. This means the awardee is not only helping individual states and agencies but also supporting the national initiative by developing reusable tools, approaches, and guidance that can be applied across jurisdictions. It can include creating and comparing implementation pathways (for example, different integration models between local RMS, state repositories, and FBI submissions), offering technical input on data architecture and exchange, and assisting with analytic considerations that arise when shifting to incident-level reporting. The intent is to help BJS and its partners build an evidence-based menu of workable approaches and to strengthen the overall ecosystem for using NIBRS data for national statistics.
Fourth, the project must manage and coordinate ongoing and new NCS-X activities. This is the program-management backbone of the award and includes project management, task coordination, and ongoing support to BJS to keep multiple moving parts aligned. Since NCS-X involves recruiting and transitioning a large, selected sample of agencies, coordination is essential to track progress, manage timelines, ensure consistency in technical guidance, reduce duplication, and maintain clear communication among federal partners, state programs, local agencies, and vendors. The awardee is expected to function as an organizing hub that can manage deliverables, document status, and provide the operational structure needed to scale assistance across many participants.
Eligibility is listed broadly as "Others" with additional eligibility details referenced in the original announcement text, indicating that the opportunity is not limited strictly to state or local governments and may be open to qualified organizations capable of delivering nationwide technical assistance and project coordination. Overall, the opportunity is aimed at building the capacity needed to move a strategically selected set of agencies into NIBRS reporting, strengthen state UCR Programs and local agency readiness, and help BJS and the FBI achieve the broader goal of producing national crime statistics grounded in richer incident-based data.Apply for BJS 2017 12780
- The Department of Justice, Bureau of Justice Statistics in the information and statistics sector is offering a public funding opportunity titled "FY 17 National Crime Statistics Exchange (NCS-X-State) Project: Technical Assistance and Implementation Support" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 16.734.
- This funding opportunity was created on Jun 16, 2017.
- Applicants must submit their applications by Jul 17, 2017. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $3,000,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
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Frequently Asked Questions (FAQs)
1) What is the FY 17 NCS-X-State project grant opportunity?
This is a Bureau of Justice Statistics (BJS) funding opportunity titled "The FY 17 National Crime Statistics Exchange (NCS-X-State) Project: Technical Assistance and Implementation Support." Its purpose is to accelerate the national shift to incident-based crime reporting through the FBI National Incident-Based Reporting System (NIBRS) by providing hands-on implementation support, tailored technical assistance, and coordinated project management.
2) What larger initiative does this opportunity support?
The award supports the broader National Crime Statistics Exchange (NCS-X) initiative, which aims to expand the number of law enforcement agencies capable of submitting NIBRS data and to transition a targeted sample of 400 agencies nationwide (including all of the largest agencies). The goal is to enable incident-based data to produce more complete and detailed national crime statistics.
3) What is NIBRS, in the context of this opportunity?
NIBRS refers to the FBI National Incident-Based Reporting System, an incident-based crime reporting approach that requires agencies to capture, validate, and transmit detailed incident-level information. This solicitation focuses on helping agencies and state programs adopt NIBRS requirements and submit data routinely.
4) Why is BJS funding technical assistance for NIBRS transitions?
Many agencies and state programs face practical barriers to adopting NIBRS. The transition often involves more than switching software; it may require changes to how incident data are defined, collected, validated, and transmitted. This opportunity is intended to reduce operational and technical friction so that transitions can move forward and resulting data meet NIBRS requirements.
5) What type of award is this?
This award is a discretionary cooperative agreement. That means the federal government expects substantial involvement in guiding the work, aligning deliverables with NCS-X needs, and coordinating across stakeholders such as BJS, the FBI, state Uniform Crime Reporting (UCR) Programs, and local law enforcement agencies.
6) What is the funding activity category and CFDA number?
The work falls under the Information and Statistics funding activity category. The CFDA number listed is 16.734.
7) When was the opportunity created and what was the application deadline?
The opportunity was created on June 16, 2017. The original application deadline was July 17, 2017.
8) How many awards did BJS anticipate making?
BJS anticipated making a single award, reflecting an expectation that one lead organization would serve as a central provider of technical assistance and coordination rather than distributing the role among multiple awardees.
9) What was the maximum award amount?
The maximum (ceiling) amount for this opportunity was $3,000,000.
10) Who is expected to benefit from the project work?
The project is designed to support state UCR Programs and local law enforcement agencies that are transitioning to NIBRS. It also supports BJS and other NCS-X stakeholders by developing reusable implementation options and methods for working with incident-based data.
11) What kinds of barriers to NIBRS adoption does the project address?
The solicitation describes barriers that vary widely by jurisdiction, including differences in records management systems (RMS), vendor capabilities, state UCR submission processes, staffing, data quality practices, and local policies. The project is intended to address both technical and organizational obstacles that slow adoption.
12) What are the four major project areas the applicant must support?
Applicants are expected to support NCS-X implementation across four major areas: (1) implementation planning for state UCR Programs and local agencies transitioning to NIBRS, (2) direct technical assistance to state UCR Programs and local agencies, (3) technological and analytical support to BJS and other NCS-X stakeholders to develop implementation options and practical methods for incident-based data, and (4) management and coordination of ongoing and new NCS-X activities.
13) What does "implementation planning" involve for NIBRS transitions?
Implementation planning typically includes assessing readiness, identifying gaps between current reporting and NIBRS requirements, creating transition roadmaps, sequencing tasks, and helping partners anticipate dependencies. Examples of dependencies mentioned include RMS upgrades, interface development, staff training, and state-level certification or submission rules.
14) What does "direct technical assistance" include under this solicitation?
Direct technical assistance can include advising on NIBRS data elements and business rules, helping partners interpret NIBRS specifications, troubleshooting data validation errors, supporting testing and onboarding to state and FBI pipelines, and improving ongoing data quality once reporting begins. It may also extend to workflow redesign, documentation, training materials, stakeholder communication, and strategies for sustaining reporting over time.
15) Is the technical assistance expected to be the same for every agency?
No. The solicitation emphasizes that implementation obstacles and needs will vary by agency and jurisdiction. The provider is expected to tailor support rather than rely on a single uniform approach.
16) What does "technological and analytical support" mean in this project?
In addition to helping individual states and agencies, the awardee is expected to support BJS and other NCS-X stakeholders by helping develop a suite of implementation options and practical methods for working with incident-based crime data. This can include developing reusable tools, approaches, and guidance; comparing implementation pathways across jurisdictions; offering technical input on data architecture and exchange; and assisting with analytic considerations that arise when moving to incident-level reporting.
17) What is meant by developing "implementation options"?
The solicitation describes developing and comparing different implementation pathways that can work across jurisdictions. An example given is different integration models between local RMS systems, state repositories, and FBI submissions. The intent is to build an evidence-based menu of workable approaches that can be reused.
18) What does the management and coordination role cover?
This role is described as the program-management backbone of the award. It includes project management, task coordination, and ongoing support to BJS to keep multiple moving parts aligned. Because NCS-X involves recruiting and transitioning a large selected sample of agencies, the awardee is expected to track progress, manage timelines, ensure consistency in technical guidance, reduce duplication, and maintain clear communication among federal partners, state programs, local agencies, and vendors.
19) What stakeholders are expected to be involved or coordinated?
The solicitation identifies coordination across BJS, the FBI, state Uniform Crime Reporting (UCR) Programs, and local law enforcement agencies. It also references vendors as parties involved in implementation environments and coordination needs.
20) What does the eligibility category "Others" indicate?
Eligibility is listed broadly as "Others," with additional eligibility details referenced in the original announcement text. Based on the description provided, this indicates the opportunity is not limited strictly to state or local governments and may be open to qualified organizations capable of delivering nationwide technical assistance and project coordination.
21) What is the practical end goal of this grant-funded work?
The practical goal is to help remove operational and technical friction that slows NIBRS adoption so that more agencies can submit incident-based data that meet NIBRS requirements. At the national level, the broader aim is to strengthen the ability to produce national crime statistics grounded in richer, incident-based data.
22) Why does the opportunity emphasize coordinated project management?
The solicitation indicates NCS-X includes recruiting and transitioning a large, selected sample of agencies, which creates many parallel workstreams and dependencies. Coordinated project management is emphasized to track progress, keep timelines on course, ensure consistent technical guidance, reduce duplicative efforts, and maintain clear communication among the many participants.
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